Applying for Leave
This guide explains how employees can request time off using the Leave Management system.
Accessing the Leave Dashboard
The Leave Dashboard shows your current leave balances and provides quick access to apply for leave.
Steps to Apply for Leave
Check Your Balance
Before applying, verify you have sufficient leave balance in the category you want to use. The dashboard shows available days for each leave type.
Click "Apply Leave"
Click the Apply Leave button on your dashboard or navigate to My Leave → Apply
Select Leave Category
Choose the type of leave you're requesting (e.g., Casual Leave, Medical Leave).
Choose Dates
Select the start and end dates for your leave. The system will calculate the total days automatically.
Enter Reason
Provide a brief reason for your leave request. This helps the approver understand your request.
Submit Request
Review your request and click Submit. Your request status will change to "Pending".
Leave Request Form Fields
| Field | Description | Required |
|---|---|---|
| Leave Category | Type of leave (only categories with available balance are shown) | Yes |
| Start Date | First day of leave | Yes |
| End Date | Last day of leave | Yes |
| Reason | Explanation for the leave request | Yes |
Request Status
| Status | Description | Badge Color |
|---|---|---|
| Pending | Request submitted, awaiting approval | Yellow |
| Approved | Request approved by administrator | Green |
| Rejected | Request denied with optional reason | Red |
| Cancelled | Request cancelled by employee or admin | Gray |
Viewing Your Requests
View all your leave requests with their current status:
- Filter by status (Pending, Approved, Rejected, All)
- View request details
- Cancel pending requests
Cancelling a Request
You can cancel a leave request while it's still pending:
- Go to My Leave Requests
- Find the pending request
- Click Cancel
- Confirm the cancellation
When you cancel a pending request, the reserved days are immediately returned to your available balance.
Understanding Your Balance
Your leave balance consists of:
Available
Days you can currently use for leave requests
Pending
Days in pending requests (reserved but not yet approved)
Used
Days already taken (approved leave)
Total Allocated
Your annual entitlement (may be pro-rated)
Tips for Successful Requests
- Submit requests as early as possible for planned leave
- Provide clear reasons to help approvers understand your needs
- Check the holiday calendar to avoid requesting leave on holidays
- For extended leave, discuss with your supervisor before submitting
- Keep track of your balance, especially for monthly accrual types